Personal Assistant to Founder - Full-Time Remote Position
We're looking for a highly proactive personal assistant to work directly with the founder, starting with administrative tasks and evolving into strategic support as you demonstrate initiative and growth.
We're a boutique data strategy consultancy helping companies understand and apply data and AI. As a small team, we are results-driven.
Responsibilities
Administrative (initially primary focus):
- Email management: Efficiently manage and organize the inbox, prioritize emails, and respond on behalf of the founder in both Portuguese and English
- Schedule management: Coordinate and maintain the calendar, ensuring all appointments and meetings are well-organized
- Proactive task management: Understand ongoing projects and tasks from email communications and project management tools, and proactively handle relevant duties
- Book travel, hotels, flights, and appointments
- Handle administrative tasks (e.g., license renewals, contract updates, legal documentation)
- Communicate with accounting (invoice delivery/issuance, payment follow-ups)
- Coordinate with lawyers and other partners as needed
- Keep Trello and Google Drive updated with task progress
- Write and maintain Standard Operating Procedures (SOPs) to ensure consistency and efficiency in operations
Strategic (growing responsibility over time):
- Research potential contracts, funding opportunities, and partnerships
- Identify business development opportunities
- Support company growth initiatives
Requirements
- Highly organized, proactive, and detail-oriented
- Self-directed and able to work with minimal supervision
- Full-time availability with daily check-ins
- Proficient with Google Drive and Trello
- Fluent in English and Portuguese
- Strong written communication skills
- Ability to take initiative and drive results independently
About Us
We are a boutique data strategy consultancy specializing in helping companies understand and apply data and AI solutions. As the founder, I focus on delivering high-value strategic consulting to clients, and I'm seeking to enhance my effectiveness by delegating administrative responsibilities to a trusted assistant who can help streamline operations and drive productivity.
What We Offer
- Work from anywhere - as long as you're productive and deliver tangible results
- Results-focused environment - we care about outcomes, not methods
- Growth opportunities as you demonstrate initiative and results
- Direct collaboration with the founder of an established consultancy
Work Environment
- Professional, collaborative atmosphere
- Work directly with the founder
- 100% remote position based in Brazil
- Role will evolve based on performance and initiative
- Results-driven culture with flexibility in how you achieve goals
Use your own Brain
We are an AI company and can detect the use of ChatGPT in applications with high accuracy.
Using ChatGPT is not the advantage some think it is. We recommend you don’t use it during the application process.
We value self-reflection, clear thinking, and the ability to write and speak English well without cognitive crutches. If you rely on AI to get through the application, it will become obvious on our first interview. Don’t waste your time or ours.
Use your own brain.